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Complete Feature Map

Every feature, module by module

Eleven integrated modules and 120+ screens — this is the full map of what Cloog does. Enable only the modules you need; everything stays connected.

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Purchase & Procurement

The full procure-to-pay cycle — from a department's indent to the vendor's bill — with buyer workload management built in.

12 features
Vendor ManagementCentral vendor directory with contacts, tax details, bank accounts and transaction history.
Purchase IndentsDepartments raise material indents with items, quantities, priorities and required-by dates.
Buyer AssignmentAssign indents to buyers, balance workloads and track each buyer's procurement queue.
My ProcurementA personal workspace for each buyer with their assigned indents and progress at a glance.
Pool IndentsConsolidate similar indents from multiple departments into one pooled purchase for better rates.
Enquiries & QuotationsFloat enquiries to vendors, capture quotes and compare them side by side before ordering.
Purchase OrdersMulti-item POs with taxes, terms and delivery schedules — printable and approval-routed.
Goods Receipt Notes (GRN)Receive against POs with quantity checks, quality hooks and automatic stock posting.
Vendor BillsBook vendor bills against POs and GRNs; amounts flow straight into finance for payment.
Vendor Price ListsMaintain rate contracts per vendor and per item so buyers always order at agreed prices.
Purchase CategoriesOrganise spend with purchase categories and subcategories for cleaner reporting.
Purchase ApprovalsMulti-level approval rules on indents, POs and bills — configurable by value and category.

Inventory & Stores

Real-time, multi-store stock with every movement documented — issues, transfers, gate passes, returns and counts.

11 features
Live Stock LedgerItem-wise, store-wise stock updated in real time by every GRN, issue, transfer and batch.
Physical Stock RunsPlan count cycles, record physical quantities and reconcile variances with an audit trail.
Expiry TrackingBatch-wise expiry visibility with alerts, so short-dated stock moves first and waste stays low.
Stock AdjustmentsControlled positive/negative adjustments with reasons, approvals and full traceability.
Material IssuesIssue material to departments, batches or cost centres against stores indents.
Material Transfer NotesMove stock between stores and locations with in-transit visibility and receiving confirmation.
Returnable Gate Pass (RGP)Send material out for job work or repair and track every item until it returns.
Non-Returnable Gate PassDocument outward material that won't return — scrap, samples, disposals — with approvals.
Purchase ReturnsReturn rejected or excess material to vendors with debit-note linkage.
Movement HistoryA complete, filterable log of every stock movement across the organisation.
Stores IndentsInternal requisitions from departments to stores, fulfilled through issues.

Production

BOM-driven batch manufacturing with material consumption, yields and process logging built for regulated industries.

6 features
Bills of MaterialsDefine recipes and BOMs per product with inputs, expected outputs and standard yields.
Production BatchesPlan and run batches against BOMs with lot numbers and start-to-finish status tracking.
Material ConsumptionAuto-issue raw material from stores per BOM, with variance visible against standards.
Batch Completion & YieldsClose batches with actual outputs, by-products and yield analysis — stock updates instantly.
Process Logs (HTST)Record time-and-temperature process logs like HTST pasteurization for compliance evidence.
Batch TraceabilityTrace any finished lot back through consumption to its GRNs and suppliers.

Quality Control

Template-driven testing at receipt, in process and before dispatch — with results that inform sourcing decisions.

5 features
Test TemplatesDefine reusable test templates with parameters, methods, units and acceptable ranges.
Quality TestsRun tests against GRNs, batches and lots; record parameter-wise results with pass/fail.
Inspection GatesHold material until QC clears it — failed lots can be returned or quarantined.
Vendor RatingsQuality outcomes roll up into vendor ratings that guide future procurement.
Compliance RecordsEvery test is timestamped and attributable — audit-ready evidence on demand.

Sales & Distribution

Invoicing, depot operations and a full channel network — distributors, retailers, targets and collections in one place.

11 features
InvoicingGST-ready sales invoices with item-wise taxes, printable formats and finance posting.
Credit & Debit NotesHandle returns, rate differences and adjustments with linked credit and debit notes.
Sales DepotsManage depot locations with their own stock, dispatches and replenishment.
Depot StockLive finished-goods stock at every depot, reconciled with dispatches and sales.
Distributor NetworkOnboard distributors with territories, credit limits and complete account history.
Retailer ManagementMap retailers under distributors for true secondary-sales visibility.
Sales OrdersCapture channel orders, allocate stock and convert to invoices without re-entry.
Channel PaymentsRecord distributor payments, allocate against invoices and track outstandings.
Distributor LedgerA running, statement-ready ledger for every channel partner.
Sales TargetsSet targets by team, territory or partner and track achievement live.
Sales AnalyticsTrends, product mix, partner performance and target-vs-actual dashboards.

Finance & Accounting

A complete double-entry backbone where operational documents post automatically — close books without chasing entries.

13 features
Chart of AccountsA structured, multi-level account tree you fully control — groups, ledgers, cost heads.
Journal VouchersMulti-line journal entries with narration, references and approval routing.
Purchase Journal VouchersDedicated PJV flow for booking purchase-side accounting entries cleanly.
Payment & Receipt VouchersRecord every payment and receipt against parties with instant ledger impact.
Cash & BankManage cash books and bank accounts with balances always current.
Bank ReconciliationMatch statement lines against book entries and clear differences fast.
Debit & Credit NotesFinance-side notes linked to purchase returns and sales adjustments.
Trial BalanceA live trial balance for any period — drill from totals down to vouchers.
Profit & LossPeriod-wise P&L generated straight from your operational reality.
Balance SheetAn always-current balance sheet with schedules and notes support.
Financial ReportsLedgers, day books, registers and statements — filtered, exportable, printable.
Fixed AssetsAsset register with work orders, maintenance history and depreciation tracking.
Auto-PostingGRNs, bills, invoices, payroll and collections post to books automatically.

HR & Payroll

From shift roster to Form 16 — a full HR suite with a settings-driven CTC payroll engine that adapts to your salary policy.

16 features
Employee DirectoryComplete employee records — personal, statutory, banking, documents and job history.
AttendanceDaily marking, monthly sheets and team views with regularisation support.
OvertimeCapture, approve and pay overtime hours with policy-based calculation.
Shifts & RosterDefine shifts and build rosters so attendance evaluates against the right timings.
Leave ManagementLeave types, balances, applications and multi-level approvals.
Comp-Off & CalendarCompensatory offs, a shared leave calendar and leave reports for HR.
Holiday CalendarsLocation-wise holiday lists that flow into attendance and payroll.
Payroll RunsOne-click monthly payroll from attendance, leave and overtime — with outcome review.
CTC Salary EngineSettings-driven CTC structures — components, formulas and slabs, no hard-coding.
Salary ComponentsConfigurable earnings, deductions and employer contributions with custom rules.
PayslipsBranded, downloadable payslips for every employee, every month.
Income TaxRegime-aware income-tax computation with declarations and monthly TDS.
Form 16Generate year-end Form 16 statements from payroll data.
Payroll BackfillCorrect or reconstruct historical payroll periods safely with a guided backfill flow.
Employee Self-ServiceMy Attendance and My Leaves — employees see and manage their own records.
HR ConfigurationDepartments, designations, grades and payroll settings — all admin-configurable.

Raw-Material Collection & Field Ops

Born in dairy milk procurement, built for any field-collected input — quality-based pricing, supplier settlements and route logistics.

7 features
Gate EntryLog every vehicle and consignment at the gate before it touches your stock.
CollectionsRecord per-supplier collections with quantity and quality parameters (e.g. fat & SNF).
Supplier / Farmer RegistryMaintain suppliers with banking details for direct, transparent settlements.
Collection CentresManage village- or region-level centres with their own intake and staff.
Quality-Based Rate SlabsPrice inputs automatically from quality parameters using configurable rate slabs.
Supplier PaymentsGenerate period settlements for hundreds of suppliers in one run.
Route ManagementPlan pickup routes across centres and track collection logistics.

Analytics, MIS & Reports

Decision-grade dashboards and MIS built on live operational data — no exports, no stale spreadsheets.

7 features
Operations AnalyticsThroughput, batches, collections and process KPIs across the organisation.
Purchase AnalyticsSpend by category and vendor, cycle times and price trends.
Inventory AnalyticsStock value, ageing, movement velocity and expiry risk in one view.
Finance AnalyticsCash position, receivables, payables and profitability trends.
HR AnalyticsHeadcount, attendance patterns, leave utilisation and payroll cost analysis.
MIS ReportsManagement-ready MIS packs generated from live data on demand.
Role-Aware DashboardsEvery user lands on KPIs relevant to their role — from CEO to storekeeper.

Masters & Data Foundation

Clean master data is what makes everything else work — Cloog gives you a governed home for all of it.

10 features
Item MasterItems with categories, subcategories, images, UOMs and stock policies.
Units of MeasureDefine UOMs and conversions used consistently across every module.
HSN Codes & Tax RatesGST-ready HSN classification and tax-rate masters applied automatically.
Party MasterOne registry for vendors, customers and partners with roles and credit terms.
Bank AccountsCompany bank accounts used across payments, receipts and payroll.
Org Structure MastersDepartments, sections, designations and grades powering HR and approvals.
LocationsPlants, offices, stores and depots — the physical map of your business.
Purchase CategoriesSpend-classification masters for procurement analytics and control.
SignatoriesAuthorised signatories printed on documents like POs, invoices and payslips.
Vendor Price ListsItem-wise agreed rates per vendor, versioned over time.

Administration, Security & Governance

The control plane — identity, permissions, approvals and auditability that make Cloog safe at enterprise scale.

12 features
Users & InvitesInvite-based onboarding with controlled activation and profile management.
Roles & PermissionsGranular view/add/edit/approve rights per module, bundled into reusable roles.
Single Sign-OnSSO login for centralized identity and less password fatigue.
Org Hierarchy & HubsModel companies, plants, hubs and reporting lines the way you actually operate.
Module TogglesSwitch entire modules on or off per organisation — pay attention only to what you use.
Approval RulesValue- and category-based rules deciding what needs whose sign-off.
Approval WorkflowsMulti-level, multi-role workflows across purchase, HR, finance and inventory.
My Approvals InboxEverything awaiting your action, in one queue, on web and mobile.
Audit LogAn immutable trail of every significant action — who, what, when.
Number SeriesConfigurable document numbering per type, location and financial year.
Company ProfileLegal, tax and branding details that appear on all printed documents.
General SettingsOrg-wide preferences and behaviours, adjustable without code.

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